HOA Board Meeting Highlights

SUMMARY OF BOARD MEETING ON February 4, 2019 

The monthly board meeting was held on February 4, 2019. We dealt with some community concerns first, including allowing a non-profit sponsored by a homeowner to meet at the clubhouse. Lisa Goodman Kidd will also represent the board and meet with Dominion Power to have them look at our ‘leaning’ light posts, and offer a solution. The whole neighborhood will be cleaned up of winter debris by Top Notch Tree in the near future.

Dane Belden gave the lake report. Lakes are now slightly above design level, and doing well. He will post a picture of the shiny brown bacterial discharge that is now appearing in the lakes on our website. It is part of a natural process. Dane has also archived the engineering reports from Tri-State engineers.

Under old business, we are still waiting on a report from Waste Management concerning fees. Randy has also talked with Olsen builders about lot clean up on the construction site. We are awaiting the draft of our third reserve study. Once that comes in we will meet at Berkeley Realty offices for a complete review of all items in the Vineyards, their cost and their replacement costs. This helps the board maintain a healthy balance in the Capital Reserve Account to pay for large ticket replacement items.

Our next big focus, spear headed by Ron, is the updating of our thirty year old pool. We have multiple bids, and selected one from Colonial Concrete, to replace the pool decking. Our old fence, which no longer meets code, will be replaced. We also are replacing pipes and plumbing, and adding jets to the baby pool. This will be handled by Continental Pools. Our pool furniture has all been refurbished; some items have been replaced as well. Dane will put a rendering on the website in the near future, so that you can get a look at what promises to be an exciting renovation.

Maggie LaCasse gave the financial report. Our accounts are in solid shape, with money in the reserve account for all projects, as well as monies in additional CD’s. Once we meet and go over the new capital reserve study, we can adjust our accounts as needed. Every month we put money into this account, which then is used for big projects, like the pool, or the HVAC systems. A reserve study guides us in terms of deposits, and eventually quarterly assessments. Good budgeting keeps everything under control. Looking into the future, we may need to replace our aging deck, and possibly the HVAC system.

Our next meeting is Monday, March 11. We hope to have a final Reserve Study by then. We will plan our April annual meeting also. This will be held on April 29. The regular meeting is April 8, at 4:30. The board will elect at least one new member; information will come out in that regard. 


SUMMARY OF BOARD MEETING ON JANUARY 14, 2019

The Vineyards Homeowners Board met at 4:30 on Monday, January 14. Some of the items discussed were as follows. Look for more information concerning the ongoing lake treatment program, and other related items on our website. Please make an effort to check the website for all types of pertinent information. The lake is now operating at or above design levels, with water temperature at 45 degrees. There are many migratory birds on or around the lake. Ron Staples discussed the ongoing process to get competitive bids for the pool renovation project. We will be replacing the fence and the concrete, giving the pool an updated and refreshed appearance. Ron and Susan Miller will be going over the tree needs of the neighborhood, and lining up tree clean up, and pruning. We also plan to spread the resulting mulch on the nature trail. Call Randy if you would like to help. Dane Belden and Ron will coordinate with Tri State engineers to get all existing documents and videos of the dams, in an effort to focus on the dam. Ron has met with VDOT to discuss deteriorating road conditions around the Pate’s Creek cul de sac. Berkeley Property Management is coordinating with a new financial team, P.B. Mears. The Vineyards has a new Capital Reserve Project Analysis coming in at the end of the month, from Design Management Associates. We will present this at the annual meeting, and go over some of this year’s projects. The board would like to welcome Diana Skelton as a new member, filling a long existing vacancy. Our next meeting is scheduled for Monday, February 4, which is a change from our usual second Monday meeting date. Time remains at 4:30. Meetings are open to all residents.